Microsoft Office 2007 Exclude Dictionary.
Now Available.

Works with Word, Excel, Powerpoint, Access and Outlook.
(9 November 2007.)
Now Available. The Exclude dictionary file for Office 2007 results
in over 1,800 words such as organize, summarize and
mom, being highlighted as incorrect spelling.
Whilst designed primarily for Australian users, those in other countries
such as the UK, NZ etc, may also find the file of great assistance.

NEW Australian English Dictionary Forum
(October 14, 2007.)
So that others can participate and additional information can
be shared, I've created the Australian English dictionary forum.
The forum can be viewed by everyone.
To actively participate join the mailing list first
and ask for access to the forum.

The following is a link to the forum
http://www.justlocal.com.au/forum/

Those using Microsoft Word generally have problems with Australian English for the following reasons.

1. They believe words with "ize" such as "organize", are the American spelling (both "ise" and "ize" are acceptable in Australia and has nothing to do with American spelling).

2. The settings on the computer are not set up correctly.

3. When pasting from other applications, US English may be used.

This document provides solutions to these issues.

1. Words spelt using "ize"

One of the problems frequently mentioned by users of Microsoft Word is the United States (American) spelling of words. No matter what the user does, they cannot exclude what they consider to be American spelt words.

The problem is many people prefer not to use the words with "ize" (and variations), but prefer to use the "ise" endings. For example words like "summarise" and "organise".

It should be noted both versions are generally accepted in Australia. I and many users however prefer the "ise" spelling variation.

It is not possible for me to produce a replacement dictionary for Microsoft Word, but I have found an acceptable way around the problem. I provide users with an Exclude file.

The Exclude file when used with Microsoft Word results in the "ize" spelling variations being highlighted as incorrect. A small number of American words are also highlighted as incorrect  The same approach works with Outlook if Microsoft Word is used as the editor, but does not work with other Microsoft applications such as Excel and Access.

I prefer not to use the "ize" spelling of words. If this is not your preference you have no need for the Exclude file.

The file has been developed and tested for use under Windows XP with Microsoft Word 2003, but it  is expected to work with earlier versions of Word.

I am not a qualified education professional. I have decided for my own personal and business use to remove "ize" spelling of words, as the dual spelling of thousands of words caused me unnecessary confusion in my younger years. I would like others not to experience the confusion I experienced.

You also agree by using this file that you release me from all claims and take full responsibility for your actions. I do not warrant the file for suitability for any particular purpose.

Copyright for the Microsoft Word exclude file

I ask that you respect my copyright in the Microsoft Word Exclude file I produce. I provide the files for a small contribution.

Should others wish to have a copy of the file, please send them to the JustLocal site (www.JustLocal.com.au) to obtain their own copy. This way everyone can obtain the latest version of the file and know where to obtain the file.

I have made the work copyright to ensure it remains available for a small contribution. I have provided other files under LGPL, but have noticed others forking this work and changing the license to be more restrictive. I don't want this to happen with this work.

Download

Left click on the following link and download the Exclude dictionary file.

Enter the username and password we have provided when you joined the justLocal mailing list.

Now save the file to your computer.

Contained within the zip file are two files. The MSSP3ENA.EXC for those using versions of Microsoft Word prior to 2007 and the ExcludeDictionaryEN0c09.lex for Office 2007.

JustLocal_Exclude_Dictionary_V1.0.1.zip

(Please contribute to access this file.)

Installation

Windows Vista and Office 2007

The following is how to install the file.

The location where you place the file depends on the user you log on as. Change the path to suit the user you log in as.

From the zip file extract ExcludeDictionaryEN0c09.lex file into the following folder.

C:\Users\User name\AppData\Roaming\Microsoft\UProof

Now restart Microsoft Word.

To test the Exclude file is working, enter the word "Organize" and the spelling will now show as incorrect, which is the desired outcome.

When you right click on an incorrectly spelt word, the "ize" variations are still presented. If the "ize" spelling is selected, the word is marked as misspelt, so at least you will know to go back and pick the Australian spelling.

The advantage of the Exclude Dictionary file with Office 2007 is that it now works across all applications. That is a significant improvement to previous versions of Office.

NOTE: This tip was provided with thanks by Oliver Jackson. The location for the Exclude dictionary file when using Office 2007 on Windows XP is the following.

C:\Documents and Settings\USER_NAME\Application Data\Microsoft\UProof

TIP: Don't forget to restart Word and Outlook for the exclude file to take effect. Tip provided by Giles Dickenson-Jones.

TIP: If you are using Windows XP and Office 2007 one person has reported they could not get this to work. We don't have machines with this combination of software and are unable at this time to investigate further.

Windows XP and Word 2003 or earlier

The following is how to install the file.

The location where you place the file depends on the user you log on as. For example we generally log on as the Administrator. If you use another account, simply change Administrator in the path below to your user name.

From the zip file extract MSSP3ENA.EXC file into the following folder.

C:\Documents and Settings\Administrator\Application Data\Microsoft\Proof

NOTE: If you can’t see this folder then you need to change your View settings in Windows Explorer. Open Windows Explorer -> Select Tools -> Folder options -> Click View tab -> Select Show hidden files and folders. Once you have finished saving the file you should select “Do not show hidden files and files”.

Now restart Microsoft Word.

To test the Exclude file is working, enter the word "Organize" and the spelling will now show as incorrect, which is the desired outcome.

When you right click on an incorrectly spelt word, the "ize" variations are still presented. If the "ize" spelling is selected, the word is marked as misspelt, so at least you will know to go back and pick the Australian spelling.

If you want spell checking to work with MS Outlook 2003, then you need to have Outlook set to use MS Word as the email editor. The added advantage of using MS Word is you see the red squiggly line, which lets you know the spelling mistakes as you type.

The Exclude file functionality provide in Microsoft Word does not extend to other Microsoft applications such as MS Access or MS Excel.

2. Incorrect settings on the computer.

I have noticed that by default many of the computers I have set-up, have needed to have the regional settings changed for Australia.

Without changing these settings, Microsoft Word will not use Australian English as the default.

The following is how to make the necessary changes with Windows XP.

Select Start -> Control Panel -> ..... Regional options -> Regional and Language options

Under Regional options select Australia
Under Language select Details. Add English (Australia) as a service. Select English (Australia) as the Default input language
Under Advance tab select English (Australia)

If this is done correctly, when you create a new document in MS Word, it will use Australian English. Test using the words color and colour.

For old documents you then need to use Control+A and change the language for all the text.

3. US English used when pasting from other applications

If you copy and paste from another application into MS Word, the language of the pasted text in some cases becomes US English.

For example, if you copy and paste from a website, the text may be associated with US English.

You can generally get around this by pasting and then selecting the option "Keep Text Only" when the clipboard icon appears.

You can also use Edit -> Paste Special -> Unformatted text.

If the text has already been inserted, highlight the text and change the language to Australian English.

Keep informed of any updates

To keep informed or to be able to access the Exclude file click here and complete the form provided.

Copyright

This page and the files provided are copyright. We provide the files for a small contribution.

Should you wish others to have access to these files please feel free to link to this page.